There are as many ways to organize your Google Docs for you classroom as there are teaching styles. As you think about how you are setting up your classes this year, be sure you find a system that works for you and your students, both organizationally and pedagogically. Here is one way that I have used with my class. Feel free add how you organize Google Doc for you class in the comments below.
The first time you use Google Apps for Education with your students, have each student create a folder and then share that folder with you. It is best to have a format for the title that they all use -[UserName] [CourseName] for example (a.trang15 Soc30-1a).
Make a class folder in My Drive. Then, go to “Share with me” in Drive, select all the subject folders created by your students and drag them into your class folder. When a student makes a file and puts it in their subject folder, it will automatically be shared with you.
Tips to make this work for you:
- The first action of any assignment using Google Apps should be “Put the assignment in your subject folder.” This way, students have handed in the assignment before they even begin, which is great for Assessment for Learning and tracking/organization.
- Use the Drive App on your phone or tablet and as you walk around the class, look through their subject folder to ensure they have added the file properly.
- Use the user IDs to quickly create contact lists or groups. This is best done with dual monitors, where one monitor has Drive open to your class folder and the other monitor has Gmail Contacts open.
- At the end of the year, delete the Class folder. All the student sub-folders and files will still be in your archives, but not in in your Drive list. You can still find them by searching for the doc or file.