It’s official! Edmonton Public Schools is dropping Outlook and migrating to Gmail.
This migration is bigger than just email. Currently, teachers who have been taking advantage of the Google Apps for Education have had to live in two worlds. By moving to Gmail, all those apps will be at our fingertips, easier to access and easier to use. It is hard to imagine or predict all the externalities (unintended consequeses, both positive and negative) that will occur from the transition.
Not everyone is happy with the move. One observation is that those who are unhappy about the change are typically people whose work flow is governed by Outlook. Generally, this is refering to the adminstrative branches of the District. Most teachers do not use email to guide thier work and routines, and only use the calendars to book rooms/equipement. For them, the change over should be relatively smooth. However, the adminsitrative positions that rely on Outlook to organize tasks and communicate through email and calendars may find the change a little daunting.
Its not easy getting a District of 8,000 or so employees to willingly and smoothly adopt a new email system, particularly when we have had the old one for as long as most can remember. However, Terry Korte and the TIPS team have created a Going Google Site with manuals, FAQ, professional learning oppotunies and videos to help people through the transition. They are also organizing Google Guides, teachers and/or admin based at each school who will act as a resource person for the staff. These Guides will be the first people in the District to be migrated to gmail so that they can help the rest of thier staff during the “Go Live” phase in May, 2013.
Google has created a great document and video called Life After Outlook that shows where the things you did in Outlook are located in Gmail and may aliviate some fears. The document is from 2011, so it is missing some of the locations of the new formatting, but most of it is pretty much the same. If anyone finds an updated version or something similar and newer, please post it in the comments below.
This is a big step for Edmonton Public Schools. Along with the recent proliferation of Chromebooks in the district, and the number of students who already use Google Apps for Education fluently, this could potentially lead to a big step forward in increasing tech use in the classroom.
Next step? Increase bandwidth 🙂